Notarization primarily refers to some major life milestones. For example, you will need a notary to complete the paperwork for adopting a child, buying a home, preparing your will, or even getting married. In the last couple of years, online notary services have come up that offer the same services virtually as they do in real life.
online notarization has taken the world by storm, especially when everything happens remotely. Notarizing online has become more convenient with digital signatures, certificates, and audio-video technologies. With easily affordable technology and a faster internet connection, online notarization has become a viable option for the public. But, you may wonder what difference it will make when notarizing online?
Benefits of Notarizing Documents Online
An online notary’s benefits go beyond ensuring that the essential activities continued during the pandemic. The online notary process holds power to positively impact businesses related to financial services.
Your Safety is of Utmost Importance
Now that the option of notarizing your documents online is available, you can do it from the safety of your home. Remote online notarization allows you to notarize your documents anywhere and on any device. With the coming of online notarizing, you don’t have to worry about meeting clients in different locations.
Work Remotely and Efficiently
An online notary session is possible from the comfort of the notary public’s place or your own house. Moreover, with the all-in-one notary platform, you can notarize more documents and grow your potential earnings as there is no travel time.
Reduce the Use of Paper, Printing, and Postage
Notarizing documents online means fully digitalizing the notarization process without paper, printing, and postage. The days of FedEx courier bags, stacks of paper, and numerous empty ink cartridges are gone. It will subsequently lower the operating costs and let you enjoy some savings in your bank account.
Speed up and Improve the Overall Notarization Process
With everything available on the online notary platform, you can get documents signed, notarized, and mailed away instantly. You don’t need to spend days getting your documents signed or notarized. You also can file and store the documents properly on your computers or laptops. It also makes it easier to locate the notarized documents when needed.
100% Secured
The documents that you sign and notarize digitally are as safe as those you do manually, if not more. In addition, the use of digital identity proofing, certificates and credential analysis allows you to protect yourself from any fraud or hacks. These features ensure that the person on the other side of the online notary is the same as who they claim to be.
Electronic Notary Journal
Notarizing your documents in the digital sphere means there is no need to carry a journal with all your notary records. Furthermore, you need not worry about misplacing your journal to damage it in basement flooding, as your online notary journal has the key to all your notarized documents.
Customizable for Businesses
Except for the standard benefits that you can avail yourself from online notary services, there are some which allow commercial account holders to use them frequently with options like:
- Designing sessions for the clients
- Adding Multiple Users
- Viewing the notarized documents of the clients
- Monthly billing or single-use
- Volume Pricing Options
- White label integration and optional API
Error Notification
It is straightforward to make mistakes while notarizing documents and even easier not to notice the error. However, this is extremely unlikely while notarizing your documents online since it automatically detects if any field is incorrect or missing. It allows users to actively correct errors and avoids delays.
Improved Client Experience
All the benefits that notary public can avail from online notaries are mentioned-above, but what about the clients? The clients, too, can reap all the advantages and benefits as the public, including security, less traveling, speedy notarization processes, and less time and hassle. It is an excellent way of attracting new customers, too, as the clients will recommend the online notary service to their friends, family members, and co-workers.
Is Notarizing Online Safe?
Yes, notarizing documents is relatively safe if you ensure the authenticity of all the documents. The remote online notarization process is secured using different essential security features. This process is also safer than the traditional in-person process of notarization. The recorded video sessions can be considered the most effective way to deter fraud.
Conclusion
Notarizing your documents in the digital sphere has numerous benefits as it is a more sustainable process, saving paper and time. The whole notarising process becomes effortless, and all your documents are stored in one place digitally. The chances of errors also reduce drastically in digital notaries. The speed and accuracy of notarizing the process also increase by going digital.
