Modern organizations have a lot on their plates, this is why they end up spending little on real estate. Nevertheless, companies can save a lot of money by optimizing real estate space. This is where the office space management software is a huge boon.
To make optimized use of the workspace is equal to using technology and manpower to its full efficiency!
This blog will tell you!
Defining Office Space Management
Management of space refers to the control and supervision of all the physical spaces that a company occupies.
By optimizing the inventory of space available, the inventory of employees can perform their work more efficiently while at the same time providing cost-effective solutions.
Data about how a building’s space is utilized is essential to space management’s ability to deliver value. The occupancy rate can be monitored and tracked in real-time with technology such as occupancy sensors. Using such data, companies can generate usage reports that can be analyzed by building management systems.
There are 4 components to space management:
· Insight Data
By analyzing reports from an integrated office space management system that compiles accurate data, it is possible to track how your organization is utilizing its space over an extended period of time as well as the associated costs.
· Real-Time Records
This segment records an overview of how your office space is being utilized by your company.
· Space Utilization
The third step is to evaluate and optimize space utilization and enhance the use of your workspace based on insight and real-time data.
· Cost Reduction
Optimizing your current space inventory will increase return on investment by reducing space and reducing real estate costs.
8 Reasons Businesses Need Office Space Management Software
1. Transparent View of Real-Estate Portfolio
Your organization will be able to achieve its goals when you have granular and 10,000-foot views of its real estate.
It eliminates the need to gather volumes of data from disparate systems at various locations by employing office space management software.
2. Accurate Space Utilization Data (Real-time)
The occupancy rates for your office building may seem fine to you, but in reality, what you are unaware of could cost you tens of thousands of dollars.
Are you aware that an office usually has about 40% of its space vacant?
Imagine the money you can save if this space is used optimally?
Building utilities and maintenance, for example, can be managed more effectively using it. Perhaps you will discover that you don’t need to lease another building to accommodate your growing enterprise. Your business can simply use the vacant space more effectively.
3. Custom Reporting & Dashboard
How often do you have to prepare a last-minute presentation for your supervisor? You must put the data in a required format, edit the design, and ensure that the presentation is professional.
Most of the work is already done for you if you choose to use office space management software. All you need to do is export the data to a presentation-ready format, add contextual data, and it’s ready.
Additionally, you can customize dashboards that your administrator team can access from anywhere at any time. Thus, eliminating last-minute requests.
4. Discover People, Asset, Location
The truth is, most of us don’t spend much time at our desks anymore. (Unless they still have seats that were assigned!)
Whenever you need to locate a room, building, asset or person, you’ll have to use an agile work environment to do so. When you’re working in an unfamiliar building, fixing an asset malfunction can be challenging. This issue can be fixed by the office room management system.
5. Optimize Functionality
You can leverage data to support large-scale office re-designs or moves when you find out what modifications are making the most impact in your space.
To keep employees quiet and disciplined, you might need to close off a few more areas if your office space management software reveals that an employee’s meeting room is always full.
6. Mobility of Data
In terms of managing your space, spreadsheets are a huge disservice to yourself and your company. It is difficult to access the data on the go, not only because these are outdated but because it isn’t easy to maintain.
The importance of this is undeniable for modern facility management teams. Therefore, opt for an office room management system to manage spreadsheets.
7. Planning and Forecasting
Having a better understanding of space utilization trends will help you plan for growth in the mid-to-long term.
With the office space maintenance system, you can have an idea of how much space an employee uses, and the amount of extra space needed in one area. This will help you plan for the anticipated growth of 20 percent.
8. Improve Employee Experience
Ultimately, employees’ perceptions of their workplace are affected by the size, quality, and functionality of their working space. How quickly they can locate teammates? Reserve rooms? Request services etc.
For employees, going about the workplace should be as simple as navigating an app. However, for any workspace app to work optimally, it needs to be integrated with space management software. With this tool, facility leaders will know, which space employees are using to adjust to their needs.
For example, they can adjust things like light, temperature, desk occupancy, etc.
Well! This wraps up 8 noteworthy benefits of the office space management software! So, now that you understand how useful this system is, why not get it for your company? You can check out ARC Facility for the best space management tool in the US.
Until then, goodbye!